Board Meeting Minutes – June 15, 2012

Daniel Boone Wilderness Trail Association

Board of Directors Meeting Minutes

June 15, 2012

 The meeting of the Daniel Boone Wilderness Trail Association was held at the Cove Ridge Center on April 20, 2012 at 12 pm.  Present at the meeting were Jim Addington, Robert Chapman, Gretchen Cope, Megan France, Joe Fuller, Sally Kelly, John Mullen, Joan Short, John Stafford



Craig Seaver introduced new park manager Robert Chapman.


Approval of Minutes:

John Mullen moved that the minutes from the April 20th meeting be approved as written.  John Stafford seconded the motion and it was approved unanimously.


Treasurer’s Report:

Joe Fuller delivered the Treasurer’s Report and Summary of 2012 Siege Expenses.  A full copy of the report is filed in the Secretary’s archive.


Sally Kelly moved that the financials be approved as reported.  John Stafford seconded the motion and it was approved unanimously.


Review of Action Taken at May Association Meeting

NEA Grant Funds

The Board decided to wait until after the NEA through Roadside Theater grant check was actually received to decide in which account the funds would be placed.


Park Report

Robert Chapman reported that the park was experiencing increased attendance and revenue and that the same was happening all across the Virginia State Park System.


Report on Siege

General Overview

Joan reported that attendance during the morning and the evening was good, but that it was a little slow during the day due to the heat and the numerous graduation ceremonies that were held on Saturday.  She pointed out that over 100 were in attendance at the campfire and there were 32 in attendance at the Sunday Morning Church Service (not including re-enactors).


Reports were distributed that listed some of the areas that visitors came from as well as a list of re-enactors.


Blacksmith Shop Dedication

Joan announced that the new blacksmith, Mark Ramsey, not only teaches blacksmithing but is also a re-enactor in four different historical periods.  She also informed the board that his wife Suzanne Adams Ramsey can spin, weave, and make pottery.  Joshua Wilson was given the first nail that Mark made in the blacksmith shop in gratitude for raising the money to construct the shop.


Joan also announced that the Auction was very successful.




Consider new date for next year?

The Board decided to consider changing the date of the Siege to the 3rd weekend in April.  The consensus was that if the date was changed the Association wouldn’t need to worry about competing with the event at Southwest Virginia Museum or battling the extreme heat that sometimes comes with late May.  The 3rd weekend in April was mentioned because it doesn’t interfere with any events held at either Sycamore Shoals State Park or Wilderness Road State Park.  Another option mentioned was partnering with FunFest as an attempt to boost attendance. The only concern was that the heat still would not be avoided by that option.


Summer Wilderness Trail Institute

Megan France explained that since there had been so much success with the 12 week course offered through Mountain Empire she and Joan had been asked to provide a condensed 1 week Summer Course which still offered 3 hrs of college credit.  She went on to say that they were able to put such a course together and that it would take place the week of June 18, 2012.


Joan and Megan explained that Mountain Empire provided the funding for Randall Jones as well as some printed materials.


Old Business:

New driving brochures

Some of the new driving brochures were distributed to those in attendance and Joan informed everyone that there were 25,000 brochures in the storage area at the Blacksmith Shop.


Sally Kelly reminded the Board that locations at which to distribute the brochures had yet to be decided.  Joe Fuller suggested that some be placed at the Scott County Chamber of Commerce.


New Business:

Re-order for “The Blockhouse on the Holston”

Sally moved to order 60 of The Blockhouse on the Holston books, which would cost $384. John Mullen seconded the motion and it was approved unanimously.


Fly for Blacksmith Shop

Joe Fuller moved that a fly similar to the over the cooking area and the one at the side of the Blockhouse be purchased for the Blacksmith Shop. Sally Kelly seconded the motion and it was approved unanimously.


Dale Taylor had informed the Board that he could find the material as well as find someone that was able to sew the material. John Stafford added that he could arrange for the grommets to be put in the material.



There were no announcements.



John Stafford made the motion to adjourn. Sally Kelly seconded that motion and it was approved unanimously.